Lease Expiry Diary - Commercial Leasing Database

In-depth leasing data on CBD commercial property

Lease Expiry Diary is unique in the market, providing highly sought after lease information for commercial tenants – specifically the expiry date of their leases.

The Lease Expiry tool allows subscribers to contact tenants at the time when they are making decisions about renewing their lease or relocating – both of which represent revenue generating opportunities. Available for the NSW and Qld Cityscope markets, Lease Expiry Diary is used primarily by agents, but also service providers such as fit out companies, removalists and architects.

4 ways Lease Expiry Diary helps your business

  1. Identify potential tenants – Target preferred tenants at the time when a decision about their leasing future is being made.
  2. Understand commercial leasing details – Understand tenant details, how long leases are scheduled for, and when key properties – and tenancies – will be coming onto the market.
  3. Target new business – Learn when tenants will be moving so you can target them for new services (office removals, office fitouts etc). Get great insights into the types and sizes of businesses that are operating in your CBD so you can target offers and deals to them.
  4. Power your own data - Export a wide range of data to use in your own CRM databases.

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Key Features

Lease Expiry Diary combines extensive data in an easy to use format:

  • Search tools including the ability to identify properties in a specific city region
  • Search leases expiring within a specified date range or by feature types (ie: floorspace)
  • Fully exportable as CSV files to your CRM.
  • Maps and building layouts

 Data inclusions: 

  • Building name and location
  • Registered lessee name
  • Tenant trading name
  • Suite/level details
  • Lease expiry date
  • Options detail
  • Contact details
  • Additional data for the Sydney CBD market
    • Area leased
    • Rental
    • Detailed lease reviews

Search tools and functionality: 

  • B2B contact lists
  • Map navigation
  • Index lookups
  • Data search
  • Export to Excel 

Areas covered:

  • NSW: Sydney CBD, North Sydney, etc
  • QLD: Brisbane CBD, Brisbane Fringe, Brisbane South, Gold Coast

Note:  Lease Expiry Diary is not available for other Australian states or NZ.

Frequently Asked Questions

How do I get Lease Expiry Diary?

Lease Expiry Diary is a web-based service. Access is sold by geographic regions (Lease Expiry Diary areas). There are 14 Lease Expiry Diary areas across NSW and QLD. The base price is for the first online user license, and additional licenses can be purchased at reduced rates. A subscriber can have an unlimited number of user accounts, with licenses allocated between these user accounts. Lease Expiry Diary is a stand-alone product – subscribers do not need to subscribe to the Cityscope product for the same market before being able to subscribe to Lease Expiry Diary for that same market.

How do you collect the data for Lease Expiry Diary?

Lease Expiry Diary data is sourced and collated from a wide variety of sources including government registers, directories, websites, press reports. Sources are augmented by a team of field researchers who physically go into each and every building within the LED area and match sourced information to physical tenancies.

Why aren’t all leases in there and why isn’t LED available in all states?

Lease Expiry Diary includes leases registered on title – which only occurs in QLD and NSW. Even within those states, not all leases are registered on title as there is no legal requirement for registration. However as lease registration is in the interests of both the lessee and lessor, especially with longer term and larger leases, you will find a very high percentage of tenants have registered leases and therefore are included in the Lease Expiry Diary.

Do you include leases for commercial strata units?

Typically no. There are two reasons. The primary reason is that leases of strata units are typically not registered on title. The second (related) reason is that searching titles for strata is cost prohinitive and would make the product for more expensive to produce and therefore far more expensive to subscribe to. The number of new leases obtained from these efforts would not make it worth while.

Why can’t I see area and rental information for some leases?

The Lease Expiry Diary platform provides for data elements such as area (SQM) and rental information. In the platform these are flagged with an asterisk which indicates they are only available for “extended” Lease Expiry Diary areas. The fact is we only have a heavy concentration of Area and Rental data in the Sydney CBD Lease Expiry Diary product. Other Lease Expiry Diary markets will include this data for some records, but not in heavy concentrations. Why? Area an Rental data is not available through our primary data sources. For the Sydney market we do extra research (at extra cost) that provides this data. We simply don’t do this extra research for the other Lease Expiry Diary markets outside of Sydney.

Do you have Cityscope data?

Cityscope provides comprehensive information about the buildings that Lease Expiry Diary tenants occupy space in – including detailed building descriptions, development proposals, sales histories and ownership. Want to target Lease Expiries in buildings that meet specific criteria? Cityscope will enable you to do just that and provide the opportunity for an even more targeted focus.

How can I access commercial property data in non-CBD areas?

Data about commercial properties across Australia is also included within the RP Data Professional database as a separate subscription. Comprehensive commercial sales transaction data is also available through PIM (Property Information Monitor).


“Lease Expiry Diary helps my team to identify and contact tenants whose leases are nearing expiry and are in the early stages of the decision-making process. It is the only tool of its kind in the market for the commercial industry and we couldn’t do without it.”

Melissa Hermann, Colliers International.